Identifying Student With Potential Disabilities

ANNUAL NOTICE TO PARENTS REGARDING CHILD IDENTIFICATION, LOCATION, 
SCREENING AND EVALUATION OF STUDENTS IN THE ESTACADA SCHOOL DISTRICT UNDER THE INDIVIDUALS WITH DISABILITIES EDUCATION IMPROVEMENT ACT (IDEA 2004)

This notice is to inform parents of the local responsibilities of Estacada School District for child identification, location, and evaluation activities to be conducted throughout the school year, in collaboration with other public agencies and community resources.

Estacada School District must locate and identify children with established or suspected disability conditions, regardless of the severity of the disabilities. Child identification efforts include individuals with disabilities, aged birth through 21 years, not enrolled in school, as well as those who attend public and private schools, Head Start, State institutions, other child care or treatment facilities.

The requirements for child find also apply to all children who are suspected of being a child with a disability and in need of special education and related services, even though they are advancing from grade to grade. Highly mobile children with disabilities, such as migrant and homeless children, must be included in child find activities.

Estacada School District conducts child identification, location, and evaluation activities by providing public awareness, information dissemination through cooperative efforts with local, regional, and statewide public and private entities, including coordination with the Clackamas Educational Service District Early Childhood Special Education program under Part C of the IDEA for children who will be transitioning by their 5th birthday.

Any personally identifiable information collected and maintained as part of the child identification, location, screening, referral, and evaluation process by Estacada School District are subject to the requirements of the Family Educational Rights and Privacy Act (FERPA).

Estacada School District collects “personally identifiable information” to identify, locate, screen, and evaluate children with suspected disabilities during child find. “Personally identifiable information” includes: the name of the child, the child's parent, or other family members; the address of the child; a personal identifier, such as the child's social security number or student number; or a list of personal characteristics or other information that would make it possible to identify the child with reasonable certainty.

Estacada School District also maintains a record of the number of referrals, evaluations, and children identified as eligible as a child with a disability within each eligibility category, in accordance with annual child count procedures required by federal and State requirements. However, State and Federal child count data are collected and reported utilizing the identification of disability categories. The Federal child count data collection is reported to the State (ODE) on an annual basis. The collection and use of child find data are subject to the confidentiality requirements under IDEA and FERPA. Any “personally identifiable information” collected, stored, disclosed, retained, or destroyed by Estacada School District is maintained in accordance with the FERPA, IDEA, and the Oregon Administrative Rules and the Estacada School District Board Policies & Administrative Rules.

Estacada School District has developed and maintains a comprehensive, multidisciplinary referral, evaluation, and eligibility process for the identification of children with suspected disabilities.  

“Evaluation” means procedures used to determine whether a child has a disability under the special education law, IDEA, and the nature and extent of the special education and related services that the child needs. Interagency referrals and other public or private resources may be utilized as appropriate; however, Estacada School District retains the responsibility for ensuring the provision of timely evaluations at no cost to the parents.

If you know a child who you suspect as having a disability and is in need of special education and related services, please contact the Estacada School District, Student Services Department, at 503-630-6871 Ext. 2905.

Through cooperative community action, we can better serve our youth.